Celebrating Student Employees
Nominations Open January 3, 2017 - January 27, 2017
The President’s Student Employee of the Year Award is given annually to an outstanding student employee who has made a positive impact on the university and has demonstrated exceptional reliability, quality of work, initiative, and professionalism.
The competition is supported by the Office of the President and by donations to the University Operations Student Employee Recognition Program fund. Donations in any amount are welcome!
The winner receives a certificate and an award of $500. In addition, the UT Austin winner is entered in the regional competition sponsored by the Southern Association of Student Employment Administrators. The winner of that competition receives a $1,000 award and is entered in the National Student Employment Association competition, which also offers a $1,000 award. In 2015, a UT Austin student was named the National Student Employee of the Year!
All nominees are recognized at an event sponsored by the Division of Student Affairs during National Student Employee Appreciation Week in April. The recipient of the President’s Student Employee of the Year Award also is recognized at the President’s Staff Awards event in May.
Please visit the Celebrating Student Employees page to read about previous UT Austin winners, finalists, and nominees.
The competition is open to undergraduate and graduate students who are employed in the following student titles:
- Student Assistant (0074)
- Student Associate (0075)
- Senior Student Associate (0076)
- Student Technician (0077)
- Tutor (0064 & 0066)
- Assistant (0070 & 0071)
- Undergraduate Research Assistant (0095)
- Academic Assistant (0065)
- H&F Resident Assistant (0073)
- Student Camp Worker (0078)
- Camp Resident Assistant (0098)
Teaching Assistants, Assistant Instructors, and Graduate Research Assistants are not eligible.
Nominees must have been employed, or be expected to be employed, for at least 240 hours between June 1, 2016 and May 31, 2017 (e.g., 12 weeks at 20 hours per week or 24 weeks at 10 hours per week). This criterion is based on the number of hours assigned, except in the case of Resident Assistants.
Here are the rules for nominating a student employee:
- Nominations may be submitted only by a staff or faculty member who supervises the nominee.
- Each supervisor may nominate only one student employee.
- A student may be nominated more than once only if the student works in more than one department. If one department submits multiple nominations, only the first nomination received will be considered.
- You may not submit a separate nomination letter. If your nominee is selected as the UT Austin Student Employee of the Year, you will be asked to complete a separate nomination form for the regional competition.
- The nomination form includes a preliminary eligibility check, which verifies that the student has employment in an eligible job code during the eligibility period. After nominations close, another check will be run to ensure that the nominee has the requisite number of hours of eligible employment. If the student does not have enough hours at that point, you will be notified that the student is ineligible.
- Nominations close at 5 p.m. on January 27, 2017 .
Writing Your Nomination
Here are some guidelines for completing the nomination form:
- You will be asked to provide the student’s job title and a brief job description. Please describe what this particular student actually does as your employee, rather than providing a generic job description. This portion of the nomination form is subject to a 330-character limit (roughly 100 words; typically 2-3 sentences).
- You will be asked to describe your student employee’s performance in five areas:
- Quality of work
This portion of the nomination form is subject to a 1200-character limit for each area (roughly 350 words; typically 6-10 sentences).
Please be as specific as possible. Details and examples are important! In particular, provide examples that demonstrate the following:
- The nominee’s strongest attributes and how these attributes enhance the contribution the student makes
- How the nominee goes above and beyond job expectations
- How the nominee’s leadership skills or work style enhance the contribution the student makes
- The positive impact the nominee has had on your department, the university, or the community
Be sure to focus your remarks on the student’s performance and accomplishments as an employee, not on the student’s academic performance or extra-curricular activities.
This worksheet [PDF] may help you draft your nomination. It is programmed with the appropriate character limts.
Questions? Contact Amy Greenspan, Student Employment Coordinator in HR.
Tip for completing your online nomination: Please note that the online nomination form requires a UT Direct login and is time-limited. Text entered into the form cannot be saved, so to avoid potentially "timing out" before submitting your nomination, we suggest you download this worksheet [PDF] to draft your nomination and then paste your text into the corresponding fields of the online nomination form. Once your nomination is successfully submitted, you will receive an email that includes a copy of your nomination. If you do not receive this email, we have not received your nomination.
Nominate your student employee today!
[Faculty or Staff EID required]