Employee Separation Checklist

This checklist is to be used as a comprehensive guideline for separating from The University of Texas at Austin. It is intended to provide you with resources, links and points of contact to complete this important process.

Please contact your department HR representative or your supervisor. Additional departmental steps may be necessary before separation.


*Follow only those items that apply.

  1. Submit a Letter of Resignation/Retirement
  2. Timesheets - Make sure all your paper and online timesheets (EID required) are up to date.
  3. Update Employee Information (EID required) - Verify that your address, e-mail and phone number are up to date.
  4. COBRA Insurance - Contact HRSC at 512-471-4772 for information on continuing medical, dental and vision insurance through COBRA.
  5. What happens to your accrued leave
  6. Transferring to another institution of higher education or state agency - Please ensure that you forward that agency's state transfer form to HRSC.
  7. Parking
    • Return hang tag and/or garage cards to Parking and Transportation Services (PTS)
    • Pay any outstanding tickets or fines that you have
    • Retrieve any refunds due to you for pre-paid parking from PTS
  8. Recreation Sports Membership - Check into a refund for pre-paid membership here.

Last Day (Return Items)

  1. Keys - This includes your desk, file cabinet, office, building and vehicle keys.
  2. Access Cards
  3. Uniforms
  4. Tools and Equipment
  5. Identification Card
  6. Long Distance Card
  7. Mobile Devices
  8. Laptop/Computer/PDA
  9. University Records
  10. Departmental Parking Tags/Cards
  11. Credit Cards
  12. Pro Card
  13. Business Cards