Benefits eligible faculty members that are assigned to work during the spring semester are eligible for insurance coverage during the summer months of June, July, and August, if they maintain benefits eligible employment and regardless of whether they receive pay during the summer months.
Cost
The university will continue to contribute its portion of health insurance premiums (premium sharing) toward the cost of summer insurance coverage. The monthly cost of your insurance during the summer will be identical to what you paid during the spring, with one exception: if you are part-time during the spring and have a summer job that is 30 or more scheduled weekly hours, you may receive full-time premium sharing during the applicable summer period.
Premium Payment
Summer 2024
If your faculty job is your primary position and you are not enrolled in salary spread, any out-of-pocket premiums due for summer insurance will be automatically deducted from your June 3, 2024 paycheck. This means you will pay for four months of insurance on your June 3, 2024 paycheck, which includes payment for May and pre-payment for June - August.
Even if you do not receive summer pay, you will still receive a payslip for June, July and August. The payslip will be for $0 and will include a line item that shows the premium sharing applied towards the cost of your insurance for that month.
If your faculty job is not your primary position, you will not pre-pay summer insurance premiums. You will pay summer insurance premiums from your summer paychecks, or will be billed if you do not receive paychecks. Failure to pay billed premiums may result in cancellation of coverage.
To confirm your primary position and how you will pay your insurance premiums, review the My Insurance Premium Calendar in Workday by following the steps below.
- Login to Workday
- Click View All Apps
- Click Benefits Dashboard
- Review My Insurance Premium Calendar
Summer 2025
Beginning with Summer 2025, faculty with primary nine-month jobs will pre-pay one month of summer insurance premiums on each March 1, April 1, and May 1 paycheck. This means double insurance deductions will be taken from each of these three paychecks for the month paid plus one pre-paid summer month.
For additional details about changes to the payment of summer insurance premiums starting with Summer 2025, please review the FAQ on Changes to Summer Insurance Premium Payment Schedule for Faculty. Additional detailed documents are available in the askUS Knowledge Base for Faculty and Graduate Student Worker Appointment Date Changes.
Pre-Payment Cancelation
Summer 2024
If you will have a summer job from June 1 – August 15 and your department completes that job in Workday by May 20, then you will not have to pre-pay any summer premiums due. The premiums will be deducted from your semi-monthly or monthly pay.
If your department will not able to complete your benefits eligible summer job in Workday by May 20, or you have another benefits eligible job that will extend through the summer, then you may request to have your pre-payment canceled by submitting the Cancellation of Pre-Payment for Summer Insurance Coverage form and uploading documentation that you will have a benefits eligible summer job no later than Monday, May 13, 2024.
Summer 2025
Beginning in 2025, pre-payment cancellation is no longer available. All faculty with primary nine-month jobs will pre-pay summer insurance premiums on their March 1, April 1, and May 1 paychecks.
Annual Enrollment
Regardless of summer employment, all benefits eligible employees expected to continue in the fall should participate in Annual Enrollment from July 15-31. For more information, please visit the UT System Office of Employee Benefits (OEB) webpage.
Change of Status
If you experience a change of status event, you have 31 days from the event date to submit your insurance enrollment changes and supporting documentation in the My UT Benefits enrollment system. For additional information, please review the Change of Status webpage. If your insurance enrollment changes impact your premium amounts for any pre-paid months, you will receive either a refund or additional deductions on your September 2, 2024 paycheck. If you will not be returning for the fall semester or will be on leave, contact Payroll Services regarding your premium changes.
Termination
If you separate from employment or become otherwise ineligible for benefits, your insurance will terminate at the end of the month in which the change in employment occurs. If you prepaid for summer insurance, the premiums for subsequent months will be refunded.
COBRA
You may be able to continue your medical, dental, and/or vision coverage under the Consolidated Omnibus Budget Reconciliation Act (COBRA) if you or your dependents lose eligibility for coverage. You will be notified by mail if you or your dependents become eligible for coverage under COBRA. Please visit the COBRA webpage for more information.
You may also choose to enroll in a healthcare marketplace plan in lieu of COBRA. Additional information can be found on healthcare.gov.