OHP COVID-19 Reporting and Resources

OHP COVID-19 (Coronavirus) Information

To slow the spread of COVID-19, it is important that employees and managers report COVID-19 symptoms to the Occupational Health Program (OHP) as soon as possible.

Contact us: 512-471-4647 or healthpoint.ohp@austin.utexas.edu to report the following:

  •          Tested positive for COVID-19
  •          Symptoms of COVID-19 even if you have tested negative, or
  •          Been identified as a close contact of someone who has tested positive for COVID-19.

Faculty and staff who are asymptomatic and receive a negative test result through Proactive Community Testing (PCT) do not need to report to OHP. 

The Occupational Health Program is currently monitoring employees who have tested positive or a presumed positive for COVID-19 (coronavirus) and is receiving daily check-ins from those employees impacted. Any employee who has tested positive, believes they may have COVID-19, or is returning from international travel should contact OHP at 512-471-4647 or healthpoint.ohp@austin.utexas.edu.

Frequently Asked Questions

What happens if I think I might have COVID-19 as an employee of UT?

View this guide a PDF: What happens if I think I might have COVID-19 as an employee of UT?" (PDF)

Employees should report to OHP if they have any of the following:

  • symptoms consistent with COVID, (regardless of vaccination status or COVID test results)
  • if they are a close contact of a positive case or think they have been exposed to COVID-19
  • if they have a positive COVID test result

Who should report to OHP?

  • The individual employee can report on their own behalf
    • Student employees should contact OHP or University Health Services
  • The individual employee can contact their manager who can report on their own behalf
  • Any member of the college, school, or unit (CSU) leadership can report if they hear of an employee who has symptoms or who has been tested

OHP will then:

  • Contact the employee, provide health and leave guidance, and work with the employee to identify close contacts
  • Contact the employee’s manager
  • Contact Environmental Health and Safety (EHS) to evaluate the building for possible closure or deep cleaning if necessary

What should Colleges, Schools and Units (CSUs) do during this process?

  • Work with OHP to determine if other employees should be sent home due to being a close contact
  • Work with EHS on building safety before closing buildings or floors
  • Follow OHP guidance on how to communicate with your CSU about positive cases in your area

View this guide a PDF: What happens if I think I might have COVID-19 as an employee of UT?" (PDF)

What should employees do if they get tested for COVID-19 or have symptoms?

View this guide a PDF: "What should employees do if they get tested for COVID-19 or have symptoms? (PDF)"

The Occupational Health Program (OHP) should be your first call when an employee:

  • symptoms consistent with COVID, (regardless of vaccination status or COVID test results)
  • if they are a close contact of a positive case or think they have been exposed to COVID-19
  • if they have a positive COVID test result

Why call OHP?

  • OHP helps slow the spread of COVID-19 by contacting anyone who was in close contact with an employee who might have COVID-19.
  • OHP provides health guidance and leave guidance.
  • OHP helps employees decide when it is safe to come back to work.

How does OHP help me?

  • OHP will help you understand how to take care of yourself and others while you might be sick.
  • OHP will contact your manager so they can help your coworkers understand if they should be tested or stay home.
  • OHP works with other campus departments to help decide if buildings should be deep cleaned to help keep the rest of campus safe.
  • OHP will help protect your privacy while providing you and your unit with expert health advice.

What are the symptoms of COVID-19?

  • Cough/Sore Throat
  • Shortness of Breath
  • Fever Headache or muscle pain
  • New loss of taste or smell

Contact OHP if:

  • Tested positive for COVID-19         

  • Symptoms of COVID-19 even if you have tested negative, or         

  • Been identified as a close contact of someone who has tested positive for COVID-19.

Faculty and staff who are asymptomatic and receive a negative test result through Proactive Community Testing (PCT) do not need to report to OHP. 

healthpoint.ohp@austin.utexas.edu or 512-471-4647

View this guide a PDF: "What should employees do if they get tested for COVID-19 or have symptoms? (PDF)"

What happens when OHP is notified of an employee (faculty and staff) who has tested positive for COVID-19 or is presumed positive?

OHP will provide campus and public health guidance on self-quarantine, self-isolation and tracking criteria, assist with notification of close contacts, review leave options and establish return to work criteria. OHP will monitor the employees and employees will be required to check in daily with OHP using an online Symptom Tracking tool. OHP will identify UT-connected close contacts and reach out directly to any employee identified as having close contact with another employee who has tested positive for COVID-19 or is presumed positive. This includes employees who are teleworking. Those who practice adequate social distancing and wear face coverings will most likely not be considered a close contact.

For more information, review “The Process for Reporting COVID-19” infographic (PDF).

See a helpful guide on Social Distancing, Monitoring, Quarantine, and Isolation (PDF). This guide is also available in Spanish (PDF).

What does it mean to be a close contact?

A close contact is defined as being within 6 feet of a COVID-19 positive individual for a prolonged period; close contact can occur while caring for, living with, visiting, or sharing a waiting room/meeting space, working in shared workspaces or having direct contact with infectious secretions, i.e. being coughed on. Those who practice adequate social distancing and wear face coverings will most likely not be considered a close contact.

Employees who worked in close proximity but did not have direct contact with an employee who tested positive for COVID-19 or who is presumed positive should self-monitor. Self-monitoring means that you should monitor yourself for fever by taking your temperature twice a day and remain alert for a cough or difficulty breathing. If you become sick with COVID-19 symptoms, develop fever, cough, or difficulty breathing during the self-monitoring period, then self-isolate, limit contact with others, seek advice (CDC Coronovirus Guide) by telephone from your primary health care provider, and notify OHP. If symptoms develop and you do not have a primary health care provider, UT Health Austin offers COVID-19 testing services and is a UT Select insurance in-network provider.

It is important for all colleges, schools, and units (CSUs) to work through OHP. CSUs and building managers should not take steps to close buildings, floors, or send employees home without working through OHP. These employees will need to use federal leave provisions. If they become positive for COVID-19 or are considered a close contact at a later date, these employees will need to use their own leave accruals as their federal leave provisions may be exhausted.

What If I have been vaccinated, but identified as a close contact to a positive person?

Vaccinated persons with an exposure to someone with suspected or confirmed COVID-19 are not required to quarantine if they meet all of the following criteria:

  • Are fully vaccinated (i.e., ≥2 weeks following receipt of the second dose in a 2-dose series, or ≥2 weeks following receipt of one dose of a single-dose vaccine)
  • Have remained asymptomatic since the current COVID-19 exposure

Persons who do not meet all of the above criteria should continue to follow current quarantine guidance after exposure to someone with suspected or confirmed COVID-19.

People who have been in close contact with someone who has COVID-19—excluding people who have had COVID-19 within the past 3 months or who are fully vaccinated.

People who have tested positive for COVID-19 within the past 3 months and recovered do not have to quarantine or get tested again as long as they do not develop new symptoms. People who develop symptoms again within 3 months of their first bout of COVID-19 may need to be tested again if there is no other cause identified for their symptoms. People who have been in close contact with someone who has COVID-19 are not required to quarantine if they have been fully vaccinated against the disease and show no symptoms.

People who have been in close contact with someone who has COVID-19—excluding people who have had COVID-19 within the past 3 months or who are fully vaccinated.

People who have tested positive for COVID-19 within the past 3 months and recovered do not have to quarantine or get tested again as long as they do not develop new symptoms. People who develop symptoms again within 3 months of their first bout of COVID-19 may need to be tested again if there is no other cause identified for their symptoms. People who have been in close contact with someone who has COVID-19 are not required to quarantine if they have been fully vaccinated against the disease and show no symptoms.

 

What is the difference between social-distancing, self-monitoring, self-isolation, and self-quarantine?

This Healthyhorns guide (PDF) explains the differences between these commonly used terms.

What if an employee tests negative for COVID-19?

Faculty and staff who are asymptomatic and receive a negative test result through Proactive Community Testing (PCT) do not need to report to OHP. 

As a precaution, employees who test negative for COVID-19 and have symptoms should not return to on-campus work until 24 hours have passed without symptoms and at least 10 days have passed since the onset of symptoms regardless of a negative test result. These employees should practice self-isolation. Self-isolation means that people with symptoms of COVID-19, with or without a positive test, separate from others, stay home and away from others who share a residence to prevent the spread of the virus. Employees should report that they were tested for COVID-19 to the HealthPoint Occupational Health Program at 512-471-4647 or healthpoint.ohp@austin.utexas.edu regardless of a negative result. OHP will make daily contact with employees who have symptoms, regardless of test results, through a Symptom Tracking tool, while the employee is practicing self-isolation or self-quarantine. This includes employees who are teleworking.

For more information, review "The Process for Reporting COVID-19" infographic (PDF).

What if an employee has symptoms consistent with COVID-19 but has not been tested for COVID-19?

If an employee is experiencing symptoms of COVID-19, they should report their symptoms to the HealthPoint Occupational Health Program at 512-471-4647 or healthpoint.ohp@austin.utexas.edu regardless if they have been yet been tested for COVID-19. This includes employees who are teleworking.

For more information, review "What happens if I think I might have COVID-19 as an employee of UT?" (PDF) and "The Process for Reporting COVID-19 (PDF)".

What should international travelers do when they return?

Employees (faculty and staff) who have traveled internationally, review the International Travel Guidelines - Pre Arrival/Departure for guidance.

What is the Return to Work Process?

Employees (faculty and staff) who have been identified as a close contact of a COVID-19 positive person, but do not develop symptoms, should self-quarantine and may not return to campus for:

  • Until 10 days after exposure, no symptoms and without testing
  • Or until 7 days after exposure, no symptoms and with a negative test result occurring on day 6 or later

Employees should practice self-isolation during this time. Employees should report that they were tested for COVID-19 to the HealthPoint Occupational Health Program at 512-471-4647 or healthpoint.ohp@austin.utexas.edu regardless of a negative result.

If an employee is experiencing symptoms of COVID-19, they should report their symptoms to the HealthPoint Occupational Health Program at 512-471-4647 or healthpoint.ohp@austin.utexas.edu regardless if they have been yet been tested for COVID-19.

After initially contacting OHP to report a COVID-19 test (regardless of test result) or symptoms, the impacted employee will check in virtually with OHP daily through a Symptom Tracking tool while the employee practices self-isolation or self-quarantine. See helpful guide on How To Self-Quarantine.

Employees (faculty and staff) who test positive for COVID-19 but had no symptoms can return to on-campus work after:

  • 10 days have passed since test.

Employees should self-quarantine during this time. Employees should report that they are a close contact to a COVID positive person or that they have traveled internationally to the HealthPoint Occupational Health Program at 512-471-4647 or healthpoint.ohp@austin.utexas.edu regardless of a negative result.

See a helpful guide on Social Distancing, Monitoring, Quarantine, and Isolation (PDF). This guide is also available in Spanish (PDF).

What should employees do if they have concerns about the behavior of another employee or student as it relates to COVID-19 safety guidelines?

Contact the Behavior Concerns and COVID-19 Advice Line (BCCAL) at 512-232-5050 or submit your behavior concerns online.

It is important for all colleges, schools, and units (CSUs) to work through OHP. CSUs and building managers should not take steps to close buildings, floors, or send employees home without working through OHP. These employees will use their federal Emergency Paid Sick Leave (EPSL) during their period of self-quarantine. If they become positive for COVID-19 or are considered a close contact at a later date, these employees will need to contact their local HR representative for leave guidance.


COVID-19 Vaccine Distribution

The university expects a limited supply of vaccine doses as manufacturing and distribution expand. Initially, doses will be reserved for critical populations as identified by the Centers for Disease Control and Prevention (CDC) and further defined by the Texas Department of State Health Services in its COVID-19 Vaccine Allocation Guiding Principles. The first group of critical populations are called Phase1A and include healthcare personnel who are most likely to be exposed to COVID-19 while on the job.

Learn More > https://protect.utexas.edu/vaccine/

Vaccinated persons with an exposure to someone with suspected or confirmed COVID-19 are not required to quarantine if they meet the following criteria:

  • Are fully vaccinated (i.e., ≥2 weeks following receipt of the second dose in a 2-dose series, or ≥2 weeks following receipt of one dose of a single-dose vaccine)
  • Have remained asymptomatic since the current COVID-19 exposure

Persons who do not meet the above criteria should continue to follow current quarantine guidance after exposure to someone with suspected or confirmed COVID-19.

People who have been in close contact with someone who has COVID-19—excluding people who have had COVID-19 within the past 3 months or who are fully vaccinated.

  • People who have tested positive for COVID-19 within the past 3 months and recovered do not have to quarantine or get tested again as long as they do not develop new symptoms.
  • People who develop symptoms again within 3 months of their first bout of COVID-19 may need to be tested again if there is no other cause identified for their symptoms.
  • People who have been in close contact with someone who has COVID-19 are not required to quarantine if they have been fully vaccinated against the disease and show no symptoms.

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Confidentiality

Information you provide to the Occupational Health Program is protected from unauthorized or indiscriminate release of personal health information, and medical records are maintained in a confidential manner and separate from department or Human Resources personnel records. Read our Notice of Privacy Practices (EnglishSpanish).