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Once you decide who is most qualified for the job, there are many steps you need to take to get the applicant hired and settled into the workplace. The following checklists and instructions explain what you or your HR contact need to do to complete the hiring process.

Note: If you are interested in trimming down the number of standard employee processes that a hiring manager needs to complete for new employees, we strongly recommend that your new employee's first day of employment begin at New Employee Welcome and Orientation. Conducted by Human Resources (HR), this orientation is a one-stop-shop that provides your new employees with a comprehensive introduction to employment and benefits at The University of Texas at Austin and provides them with the opportunity to complete many items on the New Employee Checklist. Register your new employee to begin their first day of employment at New Employee Orientation.

Your Handy Hiring Checklists

1. What to Do as Soon as You Decide Whom to Hire

2. What to Do Before the Employee Begins Work

3. What to Do On or Before the Employee's First Day of Work

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How to Write an Offer Letter

Use one of the following Microsoft Word templates to help you write an offer letter:

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How to Complete a Recruiting Summary

Once your recruiting effort is finished, you will need to do a Recruiting Summary. You'll do this online through the Human Resource Management System (HRMS). The purpose of the Recruiting Summary is to document the individual(s) you hired and why, by listing all of the skills, abilities, education, and behaviors demonstrated in the interview that made them the "best qualified" to do the job. You will also then reflect all other candidates that were not selected against the individual(s) that you did select. If you want help completing the Recruiting Summary, contact your Strategic Workforce Solutions representative.

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How to Deal With Phone Calls from Applicants You Don't Hire

If you get a call from an applicant who you didn't hire and they would like feedback as to why they weren’t hired, share with them the recruiting process that was taken for the particular job.  Refer to the recruiting summary.  Ex. “We had about 70 applicants for this position. Having reviewed all of the resumes, we found 15 met the basic requirements of the job. Based on the materials submitted from the applicants, we selected 5 to interview and then 2 candidates continued in the process for final selection.”

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