Eligibility to Work

Students are eligible to work at The University of Texas at Austin if they meet certain criteria, and these minimum eligibility requirements vary depending on the student’s program of study and type of student job. Also, different types of jobs come with limits on how many hours per week a student employee can work and standard appointment dates that can be used each semester.

The university’s HR system, Workday, has a built in Student Eligibility Engine that checks on these criteria and limits and reports to HR staff with any errors. 

Enrollment Requirements for Student Job Titles

Graduate Academic Titles Job Code Fall / Spring Summer Can student work in the title the summer after graduation?
Assistant Instructor 0045 9 3 no
Teaching Assistant 0061 -0063 9 3 no
Graduate Research Assistant 0090 9 3 no
Academic Assistant 0065 9 3 no
Assistant (Grad) 0071 9 3 no
Tutor (Grad) 0064 9 3 no
Undergraduate Academic Titles* Job Code Fall / Spring Summer Can student work in the title the summer after graduation?
Undergraduate Research Assistant 0095 12 0 if enrolled in 12 hours the previous spring;
3 if not enrolled in 12 hours the previous spring
yes, if enrolled in 12 hours the previous spring
Assistant (Undergrad) 0070 12 0 if enrolled in 12 hours the previous spring;
3 if not enrolled in 12 hours the previous spring
yes, if enrolled in 12 hours the previous spring
Tutor (Undergrad) 0066 12 0 if enrolled in 12 hours the previous spring;
3 if not enrolled in 12 hours the previous spring
yes, if enrolled in 12 hours the previous spring
Student Non-Academic Titles* Job Code Fall/Spring Summer Can student work in the title the summer after graduation?
Student Assistant 0074 6 0 if enrolled in 6 hours the previous spring;
3 if not enrolled in 6 hours the previous spring
yes, if enrolled in 6 hours the previous spring
Student Associate 0075 6 0 if enrolled in 6 hours the previous spring;
3 if not enrolled in 6 hours the previous spring
yes, if enrolled in 6 hours the previous spring
Senior Student Associate 0076 6 0 if enrolled in 6 hours the previous spring;
3 if not enrolled in 6 hours the previous spring
yes, if enrolled in 6 hours the previous spring
Student Technician 0077 6 0 if enrolled in 6 hours the previous spring;
3 if not enrolled in 6 hours the previous spring
yes, if enrolled in 6 hours the previous spring
Student Camp Worker 0078 6
(UT or own institution)
0 if enrolled in 6 hours the previous spring;
3 if not enrolled in 6 hours the previous spring
yes, if enrolled in 6 hours the previous spring
Non-Affiliated Student Worker 0079 6
(in own institution)
0 if enrolled in 6 hours the previous spring;
3 if not enrolled in 6 hours the previous spring
yes, if enrolled in 6 hours the previous spring
H&F Resident Assistant 0073 6 0 if enrolled in 6 hours the previous spring;
3 if not enrolled in 6 hours the previous spring
yes, if enrolled in 6 hours the previous spring
Camp Resident Assistant 0098 6
(UT or own institution)
0 if enrolled in 6 hours the previous spring;
3 if not enrolled in 6 hours the previous spring
yes, if enrolled in 6 hours the previous spring

Limits on Student Work Hours

  • Students in Work-Study Positions
    • No more than 19 hours per week in Work-Study position
    • Work hours plus course credit hours may not exceed 40 per week
    • No more than 8 hours in any 24-hour period or 40 hours in one week
    • Up to 40 hours per week permitted when classes are not in session
      • Work-Study funds are utilized for the first 19 hours. Earnings above 19 hours are not Work-Study Earnings.
    • Enrollment Requirements: Must be enrolled at least half-time with approved SAP
  • International Students
    • No more than 20 hours per week of UT Austin employment during long semesters
    • Up to 40 hours per week permitted during:
      • Spring Break (5 weekdays, plus the Saturday and Sunday before and after)
      • Summer (day after May graduation through day before August classes start)
      • Winter break (day after December graduation through day before January classes start)
  • Graduate Students
    • No more than 20 hours per week of UT Austin employment in a student job title during the student’s first two long semesters (fall/spring) as a full-time graduate student
    • No more than 30 hours per week of UT Austin employment in a student job title during subsequent semesters, including summer
    • Exception: Up to 40 hours per week during:
      • Spring Break (5 weekdays, plus the Saturday and Sunday before and after)
      • Summer (day after May graduation through day before August classes start, but no more than an average of 30 hours per week between 6/1 and 8/31)
      • Winter break (day after December graduation through day before January classes start)
  • Students in Undergraduate Academic Titles (0066, 0070, 0095)
    • No more than 20 hours per week of UT Austin employment during long semesters (fall/spring)
    • Up to 40 hours per week during:
      • Spring Break (5 weekdays, plus the Saturday and Sunday before and after)
      • Summer (day after May graduation through day before August classes start); for students enrolled in summer classes, Quantity of Work Guidelines recommended: Work hours + course credit hours = no more than 40 hours per week
      • Winter break (day after December graduation through day before January classes start)
  • Students in Non-Academic Titles
    • Up to 40 hours per week, subject to limits for Work-Study, international, and graduate students
    • Quantity of Work Guidelines recommended: Work hours + course credit hours = no more than 40 hours per week

* Departments may impose stricter limits for the students they employ in student titles.

NOTE: Under the Affordable Care Act, health insurance benefits must be offered to:

  • any employee who is reasonably expected to work (i.e., is assigned) at least 30 hours per week or 130 hours per month for a period of 90 days or more, and
  • any employee who works an average of at least 30 hours per week or 130 hours per month during a 12-month measurement period

Beginning 9/1/17, employees who are eligible for coverage under the ACA will automatically be enrolled in basic coverage, including UT Select health insurance. For purposes of the 12-month measurement period, ACA eligibility is based on actual hours worked. Assignments must accurately reflect work hours.

Dates that should be used for different student job titles

  • Graduate student academic assignments
    • Fall: 9/1 – 1/15
    • Spring: 1/16 – 5/31
    • Summer: 6/1 – 8/31
  • Undergraduate academic assignments and all non-academic assignments
    • Fall: 8/1 – 1/15
    • Spring: 12/1 – 5/31
    • Summer: 5/1 – 8/31
  • Work-Study assignments
    • Fall: 8/16 – 12/31
    • Spring: 1/1 – 5/31
    • Summer: 6/1 – 8/15