For new on-campus employers, get started by contacting email@example.com to verify that your department or office has an existing HireUTexas employer account. If your office has an established account, we will forward you the details needed to access your employer account. If your office does not have an established account, we will send instructions on how to successfully create your account.
Have a department HR personnel create a background check request in the online Background Check Administration (BCA) system and notify the student to authorize the check electronically. If you prefer to give the student a paper form, you will ask them to complete a Criminal Background Check Form (PDF) and send that form to your HR Contact to enter into the BCA
After the student has accepted employment, inform the student that an electronic I-9 form must be completed no later than the first day of work and that the student must bring acceptable original identification and work-eligibility documents with them on their first day of work. The student must meet with your department HR personnel to complete the electronic Complete I-9 Form step in Workday . See I-9 Resources for more information.
4. What to Do During the Employee's First Week of Work
Verify with the student that he/she has completed all items on the New Student Employee Checklist. Department HR personnel can check the student’s Onboarding Status Summary in Workday to verify that the items are complete.
Meet with the student to review job duties and performance expectations. Provide any written guidelines, instructions, or manuals that may apply to the student’s position.
Register your new benefits-eligible graduate student employees for the New Employee Welcome and Orientation (NEWO). And, remind them to attend the NEWO (they will login to UTLearn and search for “New Employee Welcome and Orientation”)
Provide your new student employee the Workday Students Resource webpage that reviews Time Entry and Onboarding tasks.Remind hourly-paid student employees that they must submit timesheets in order to be paid for completed work.
International students who will have UT Select insurance benefits should apply for a waiver of the required UT Austin student health insurance. Information on application deadlines is available from International Student and Scholar Services.