Special rules relating to insurance and other benefits often apply if you are working in a job profile that requires you to be a student in order to hold that title (a “student-status job”).
This page provides information about insurance benefits. For charts outlining the eligibility requirements for other benefits, such as the tuition reduction benefit and resident (in-state) tuition entitlement, please see the Student Employee Benefits page.
SB 29, Insurance Eligibility of Graduate Fellows, became law in 2011. Please review the Graduate Student Fellows insurance page for more information.
Eligibility for the university's employee group insurance benefits depends on your job profile, the length of your employment period, and your scheduled weekly hours.
Information about insurance requirements for international students is available from International Student and Scholar Services.
You are eligible for the same insurance benefits as other benefits-eligible employees if you are a graduate student employed in a student academic title for at least 20 hours a week for at least 4.5 months (135 calendar days). Please review the information below to learn more.
Summer Insurance Coverage for Teaching Assistants (TAs) and Assistant Instructors (AIs)
If you are employed as a benefits eligible TA or AI for the spring semester (January 16 through May 31) and you are returning to benefits eligible employment for the fall semester (effective September 1), you are eligible for insurance coverage for the summer months of June, July and August.
The university will contribute its portion of premiums (premium sharing) to your summer insurance coverage. This means that the cost of your summer coverage is the same as the rest of the year.
Out-of-pocket summer insurance premiums for employees not working during the summer are automatically deducted from the June 1 paycheck. This means that you will prepay for four months of premiums on your June 1 paycheck.
Complete the following to determine your out-of-pocket premium for summer insurance coverage:
- Login to My UT Benefits
- Select the Benefits Summary tab
- Locate the line for Subcriber Out-of-Pocket and multiply the total by four
Insurance coverage will end on 5/31 for all benefits eligible TAs and AIs graduating in May. In addition, coverage ends on 5/31 for TAs and AIs who are not returning to benefits eligible employment for the fall semester (effective September 1). If it is confirmed during the summer that a spring semester benefits eligible TA or AI will not be returning to benefits eligible employment for the fall semester, insurance benefits will end on the last day of the month of employment.
If you have a summer job that is at least 20 hours/week from June 1 through August 31, your summer insurance pre-payment will be cancelled. Out-of-pocket premiums for summer insurance will be deducted from your monthly pay. For automatic cancellation to occur, your June 1 through August 31 job must be final approved no later than May 20.
If your job will not be final approved by that date, you must submit a Cancellation of Pre-Payment for Summer Insurance Coverage form and provide proof from your department that you will be assigned in a job eligible for cancellation. Your request form and supporting documentation must be submitted no later than May 20.
Summer Insurance Coverage for Graduate Research Assistants (GRAs)
If you are a benefits eligible GRA or other benefits eligible graduate academic employee for the spring semester (January 16 through May 31), you must be assigned in a benefits eligible position during the summer months of June, July, and August to be eligible for summer insurance coverage.
If you are not employed in a benefits eligible position during the summer months, you may be eligible for COBRA continuation coverage due to the change in your employment status. Please review the COBRA webpage for more information.
You may also be eligible to purchase coverage through the Student Health Insurance plan. Please contact the Student Health Insurance plan provider for more information.
Regardless of summer employment, all employees who remain benefits eligible during the summer months should participate in Annual Enrollment on July 15-31 of each year. Annual Enrollment is your opportunity to make changes for the plan year beginning on September 1 and concluding the following August 31.
Please review the Annual Enrollment website for updated information. All benefits eligible employees will receive important information regarding Annual Enrollment via e-mail beginning in June of each year. Please ensure your contact information, in particular your email address, remains up-to-date in Workday.
It is suggested that you make Annual Enrollment election even if you are not sure you will have benefits eligible employment in the fall. You will not be able to make changes to your coverage if you fail to do so during Annual Enrollment and return to work on September 1.
If you are a benefits eligible graduate student academic employee, we recommend that you attend New Employee Welcome and Orientation (NEWO) where you will have the opportunity to ask questions and obtain information about the benefits available to you.
NEWO is free and offered every Monday morning in the UTA Building located at 1616 Guadalupe St. You may register by logging into UTLearn and searching for "New Employee Welcome and Orientation."