Student Non-Academic work generally refers to performing administrative, customer service, or event-planning duties for a university department. This webpage serves as an overview for non-academic work here at The University of Texas at Austin.
Student Non-Academic Job Profiles:
- U/G 0073 H&F Resident Assistant
- U/G 0074 Student Assistant
- U/G 0075 Student Associate
- U/G 0076 Senior Student Associate
- U/G 0077 Student Technician
- U/G 0078 Student Camp Worker
- U/G 0079 Non-Affiliated Student Worker
- U/G 0098 Camp Resident Assistant
- P 0074 Student Assistant – Professional Student
- P 0075 Student Associate – Professional Student
- P 0076 Senior Student Associate – Professional Student
- P 0077 Student Technician – Professional Student
In Workday, departments will need to use the "U" job profiles when hiring undergraduate students, the "G" job profiles when hiring graduate students, and the “P” job profiles when hiring professional students (those seeking a PharmD, JD or MD).
With the exception of H&F Resident Assistants and Camp Resident Assistants, all employees in student non-academic positions must be paid on an hourly basis and the Workday job profiles are set-up with the correct hourly or salary pay type. The compensation rates for student non-academic job profiles are established each year by Human Resources.
If you have questions about your job title or your assignment, please contact the HR representative in the department where you work. Your hiring department may impose requirements and limits that are more restrictive than those discussed on this page.
Type of Work
- Students should be assigned to a student non-academic job profile when:
- The position requires student status
- The duties of the position do not involve academic research, classroom or laboratory instructional or support duties, tutoring, or other duties that are academic in nature. If you're performing those types of work, you must be assigned to a student academic title.
- Student non-academic jobs may include a wide variety of non-academic duties. Examples include:
- office work and clerical duties
- customer and student services
- duties related to operation of university facilities
- data entry and technical support
- duties related to business operations and planning
- support services for conferences, programs, and events
Conditions for Student Non-Academic Employment
Enrollment and Age Requirements
Assignments, Hours of Work, and Timesheets
This page provides an overview of the university’s limits on work hours in student positions.
Your title is determined by your department based on the nature and complexity of your work.
Your department also determines your pay rate within an established range based on the complexity of work and internal departmental policy.
- Your department may ask you to complete a Student Application (PDF). The application form is kept in departmental files.
- Hours of Work: Our recommendation is that your combined work hours and course credit hours not exceed 40 per week. However, you are allowed to work up to 40 hours per week in student non-academic employment, subject to the following considerations:
- If you’re under age 18, your employment is covered by child labor laws.
- If you have a federal work-study award, your employment is subject to the university’s work-study policies.
- If you’re an international student, you may work no more than 20 hours per week during the spring and fall semester, but may work up to 40 hours per week during the summer session, semester breaks, and spring break. Contact Texas Global for more information.
- If you’re a graduate student, please see the Graduate School’s website for limits on the number of hours a graduate student may be employed.
- Your hiring department may impose further limits on hours of work for students it employs.
- All students assigned to student non-academic jobs are paid on an hourly basis, with the exception of Resident Assistants and some Camp Resident Assistants. All hourly student employees are required to complete timesheets in order to get paid. Please see the Workday Student Resources webpage for additional guidance on how to enter time and view payroll information.
Benefits and Dismissal
Finding a Student Non-Academic Job on Campus
Many non-academic positions for students are listed in the HireUTexas job bank. However, on-campus student positions generally are filled at the department level, so we suggest you also check with the department where you’d like to work. The department may list open positions on its website or on bulletin boards located near the department’s administrative offices. Other resources are listed on the Finding a Student Job page.