Student Non-Academic Employment

Student Non-Academic work generally refers to performing administrative, customer service, or event-planning duties for a university department. This webpage serves as an overview for non-academic work here at The University of Texas at Austin. 

Student Non-Academic Job Profiles:

• U/G 0073 H&F Resident Assistant
• U/G 0074 Student Assistant
• U/G 0075 Student Associate
• U/G 0076 Senior Student Associate
• U/G 0077 Student Technician
• U/G 0078 Student Camp Worker
• U/G 0079 Non-Affiliated Student Worker
• U/G 0098 Camp Resident Assistant
• P 0074 Student Assistant – Professional Student
• P 0075 Student Associate – Professional Student
• P 0076 Senior Student Associate – Professional Student
• P 0077 Student Technician – Professional Student

In Workday, departments will need to use the "U" job profiles when hiring undergraduate students, the "G" job profiles when hiring graduate students, and the “P” job profiles when hiring professional students (those seeking a PharmD, in Law School or in Medical School).  

With the exception of H&F Resident Assistants and Camp Resident Assistants, all employees in student non-academic positions must be paid on an hourly basis and the Workday job profiles are set-up with the correct hourly or salary pay type. The compensation rates for student non-academic job profiles are established each year by Human Resources.

If you have questions about your job title or your assignment, please contact the HR representative in the department where you work. Your hiring department may impose requirements and limits that are more restrictive than those discussed on this page.

Type of Work

• Students should be assigned to a student non-academic job profile when:
  • The position requires student status
  • The duties of the position do not involve academic research, classroom or laboratory instructional or support duties, tutoring, or other duties that are academic in nature. If you're performing those types of work, you must be assigned to a student academic title.
• Student non-academic jobs may include a wide variety of non-academic duties. Examples include:
  • office work and clerical duties
  • customer and student services
  • duties related to operation of university facilities
  • data entry and technical support
  • duties related to business operations and planning
  • support services for conferences, programs, and events

Conditions for Student Non-Academic Employment

Enrollment and Age Requirements

• The Student Eligibility to Work webpage provides an overview of the minimum enrollment requirements for student jobs.
• To work in a student non-academic job profile (other than Non-Affiliated Student Worker, Student Camp Worker, or Camp Resident Assistant), you must be admitted to the university and meet these additional requirements:
  • To be eligible for fall or spring semester employment, you must be enrolled in at least six semester credit hours for that semester.

  • To be eligible for summer employment, you must:

    • Be enrolled in at least three semester credit hours during any term of the summer session; OR
    • Have been enrolled during the previous spring semester in at least six semester credit hours. You do not have to be enrolled during the summer. However, the Graduate School has an audit for graduate student assignments to the Student Technician (0077) job code during the summer to ensure the work is non-academic in nature. is available from the Graduate School.
    • For students admitted to UT Austin, University Extension semester-based courses count toward the enrollment requirements if the student is also enrolled in-residence that semester. Self-paced online courses do not count.
    • An exception to the 6-hour enrollment requirement is available for seniors who are on track to graduate at the end of the current semester and who need fewer than 6 hours to graduate. The hiring department should verify the student’s status and then contact the HR Student Employment Consultant or the Strategic Workforce Solutions Consultant for the department to request an exception. Please provide the student’s name, EID, and number of hours of enrollment.
• To work in the Non-Affiliated Student Worker job profile, you must:
  • Be admitted to an institution of higher education other than UT Austin (e.g., community college, other college or university); OR
  • Be enrolled in high school.
  • You must also meet these requirements:
    • To be eligible for fall or spring semester employment, you must:
      • Be enrolled in your institution in at least six semester credit hours for that semester; OR
      • Be enrolled in high school for that semester.
    • To be eligible for summer employment, you must:
      • Be enrolled in your institution in at least three semester credit hours during any term of the summer session; OR
      • Have been enrolled during the previous spring semester, either in your institution in at least six semester credit hours or in high school. You do not have to be enrolled during the summer.
  • Your hiring department may require you to document your eligibility for the Non-Affiliated Student Worker job profile.
• To work in the Student Camp Worker or the Camp Resident Assistant job profiles, you must meet the eligibility criteria stated above for either the Non-Affiliated Student Worker job title (if you are not admitted to UT Austin) or the other student non-academic job profiles (if you are admitted to UT Austin).
• If you have graduated and are no longer a student, you are not eligible to be assigned to a student non-academic job profile, with the following exceptions:
  • If you graduate at the end of the summer session or fall semester, you may remain in your student job until the official end of the semester (August 31 for summer, January 15 for fall).
  • If you graduate at the end of the spring semester and were enrolled in at least six semester credit hours during that semester, you may be employed in a student non-academic job title until August 31 of the year you graduated.
  • If you are a high school student who graduated at the end of the spring semester, you may be employed in the Non-Affiliated Student Worker title until August 31 of the year you graduated.
• Under university policy, you must be at least 15 years old on the first day of your employment to be eligible for a student title.

Assignments, Hours of Work, and Timesheets

• This page provides an overview of the university’s limits on work hours in student positions.
• Your title is determined by your department based on the nature and complexity of your work.
• Your department also determines your pay rate within an established range based on the complexity of work and internal departmental policy.
• Your department may ask you to complete a Student Application (PDF). The application form is kept in departmental files.
• Hours of Work: Our recommendation is that your combined work hours and course credit hours not exceed 40 per week. However, you are allowed to work up to 40 hours per week in student non-academic employment, subject to the following considerations:
  • If you’re under age 18, your employment is covered by child labor laws.
  • If you have a federal work-study award, your employment is subject to the university’s work-study policies.
  • If you’re an international student, you may work no more than 20 hours per week during the spring and fall semester, but may work up to 40 hours per week during the summer session, semester breaks, and spring break. Contact Texas Global for more information.
  • If you’re a graduate student, please see the Graduate School’s website for limits on the number of hours a graduate student may be employed.
  • Your hiring department may impose further limits on hours of work for students it employs.
• All students assigned to student non-academic jobs are paid on an hourly basis, with the exception of Resident Assistants and some Camp Resident Assistants. All hourly student employees are required to complete timesheets in order to get paid. Resources for hourly employee time reports:
  • Enter Time - Workday Process Overview
  • Spanish Language: Ingreso de Horas - Workday Process Overview
  • My Time and Absence App (Video with English captions)
  • My Time and Absence App (Video with Spanish captions)

Benefits and Dismissal

• As a student employed in a student non-academic job profile, you are not eligible for:
  • Resident tuition entitlement
  • Employee insurance benefits offered under Texas state law
  • Teacher Retirement System or Optional Retirement Program contributions
  • Paid holiday leave
  • Longevity pay
  • Vacation/sick leave accruals or pay
• You are eligible for UTSaver voluntary retirement programs.
• You earn state service credit.
• You can be dismissed at any time when dismissal is in the best interests of the university, including dismissal for reasons such as misconduct, inadequate performance of job duties, poor attendance, inability to perform job duties, loss of funding, and elimination of the position.

Finding a Student Non-Academic Job on Campus

Many non-academic positions for students are listed in the HireUTexas job bank. However, on-campus student positions generally are filled at the department level, so we suggest you also check with the department where you’d like to work. The department may list open positions on its website or on bulletin boards located near the department’s administrative offices. Other resources are listed on the Finding a Student Job page.