Outside Employment

Definition

Outside employment is defined as any activity such as, but not necessarily limited to, consulting, advising, testing or assaying, performing analyses or examinations, the practice of one's profession, or similar work performed in addition to the official responsibilities of a full-time university employee. Most outside employment includes compensation, but some volunteer activities may also be included.

Accepting Outside Employment

It is the policy of The University of Texas at Austin to provide a transparent system of disclosure, approval, and documentation of employees’ employment or activities outside of the University that might otherwise raise concerns about conflicts of interest or conflicts of commitment. HOP 5-2011 provides the institutional framework to protect the credibility and reputation of the University and its faculty and staff when those employees are engaged in outside activities.

An employee may accept outside employment as long as their outside employment and volunteer activities will not create a real or perceived conflict of interest or commitment. These activities must also not interfere with an employee’s full and proper performance of their university employment.  Please see the Regents' Rules and Regulations, Section 30104 and the University's Handbook of Operating Procedures (Revised)2-22205-20115-2270, and 7-1210 for additional information.

Before an employee is allowed to accept outside employment, they must submit the appropriate documentation:

  • Exempt employees will complete a form via the University of Texas System Outside Activity Portal.

  • Non-exempt employees who are authorized to execute or award contracts or other financial transactions on behalf of the University also complete a form via the Outside Activity Portal.

  • Non-exempt employees without these financial job duties must complete the Staff Annual Request for Outside Employment form and gain proper approval.

  • Faculty and research staff must complete the appropriate form via the Outside Activity Portal.  

Your Fair Labor Standards Act (FLSA) status as an exempt or non-exempt, may be found in Workday.  Go to your Job Summary, select Job Details, then click on Position. 

Outside employment requests should be approved at the beginning of each new fiscal year.