How to pay staff for additional duties, equity, or counteroffer in their current job
Options for adjusting pay outside of annual merit increases are compensation increases, may be:
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Temporary Additional Duties (Allowance) –OR-
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Base pay increases: permanent additional duties, equity/structural adjustment or counteroffer.
Temporary Additional Duties (Allowance)
A Temporary Additional Duties increase is used to accommodate a change in work content that is limited in timeframe. This type of increase is often used in cases of turnover that result in a staffing shortage and short-term projects or surges.
Workday Functionality: Process via Request Compensation Change - Allowance
HR Requirements: provide thorough justification/description of current and proposed temporary duties
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attach justification via upload document in the Request Compensation Change; OR
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enter this information in the comments section of the Request Compensation event.
- the effective date is no earlier than the first day of the month in which the required final approval of the rate change is obtained (see Budget Legislative Info - B.4.1 Effective date of appointments and compensation increases)
Additional Duties – Permanent
Permanent increases may be justifiable when the work has changed in a position for the foreseeable future, but the change does not require a change in title (reclassification). This often happens because of a redistribution of work or an organizational change that increases the accountability of a specific position.
Workday Functionality – Process 1. Edit Position Restrictions 2. Request Compensation Change – Base Pay Change
HR Requirements: require a thorough justification/description of current & proposed permanent duties
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attach justification via upload in the Request Compensation Change; OR
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enter this information in the “comments” section of the Request Compensation event.
- the effective date is no earlier than the first day of the month in which the required final approval of the rate change is obtained (see Budget Legislative Info - B.4.1 Effective date of appointments and compensation increases)
Equity Increases
Equity increases may be justified due to volatile swings in the internal or external markets for specific skills and competencies. These forces, which can be quantified and substantiated by survey data, often require expeditious action to ensure fairness and equity. These are often used as a retention strategy.
Workday Functionality: Process via Request Compensation Change – Base Pay Change
HR Requirements: adjustments require a thorough justification and a description of current and proposed salary, consult with Central Processing Office – SWS, and provide supporting documentation such as market data, survey data
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attach justification & support documents via upload in Request Compensation Change; OR
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enter this information in the comments section of the Request Compensation event.
Counteroffers
Counteroffers may retain employee talent. Require due diligence and recognizes the gray area for preemptive counter offers. Offers should be comparable
Workday Functionality: Process via Request Compensation Change – Base Pay Change
HR Requirements: Offers must be documented: A written offer letter (external) or by confirmation with a department (internal).
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attach justification & support documents via upload in Request Compensation Change; OR
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enter this information in the comments section of the Request Compensation event.