Post a Position 

The first part of the hiring process for benefits-eligible positions is recruiting and attracting a pool of job applicants from which to choose. To do this, you need to create a job requisition and post your job opening. 

How to Post a Position

In order to post a job opening for benefits-eligible positions, you must get all new and existing job requisitions approved by the HR Executive within the College, School and central Human Resources. Take the following steps to get approval and post the position: 

Posting Student Positions

Workday's Student Jobs Site is the primary platform for all UT Austin Student Employment, including undergraduate, graduate, academic, non-academic, Work-Study-On-Campus, and professional positions. These positions are predominantly on the UT campus and satellite locations.

Once students apply, recruiters can use a shortened process in Workday to move candidates directly from Review to Ready for Hire, skipping steps like interview and reference check.
 

How to Create and Manage Questionnaires

You can create these questionnaires in advance or create them as part of the Create Job Requisition business process. When these optional questionnaires are added to a job requisition, applicants will be required to answer these questions to complete the application process. The university’s standard eligibility questions are required and already included in the primary questionnaire. Refer to the Workday Instructional Guide, Create and Manage Questionnaires, for step by step instructions.  

These job-specific screening questions are presented to job applicants as they submit their job application and must be answered in order to proceed. 

The Secondary Questionnaire allows you to present questions in a number of different formats, such as single select, multi-select, and text. Questions must be job related and specifically tie back to the posted Required and/or Preferred Qualifications as well as the Responsibilities. To assist with screening, create questions that will help you determine if the job applicant possesses the desired skills and experience needed to be successful in the position.

How to Advertise a Position

Graystone Group Advertising works with department HR contacts to design advertisements and advise on appropriate publications for targeted recruitment efforts. When you request a quote, it is returned in an approved design template so you see the ad exactly as it will appear. Deadlines and cost are included with all quotes.  

Steps to Engage Greystone Group Advertising

Complete the online Ad Submission form

  • You will need to provide the following information
    • Primary contact information to include your department billing information
    • Ad type
    • Instructions
    • Ad copy or upload an image

Subsequent steps and processes

  • Graystone Group Advertising will receive your request and contact you.
  • Display ads are graphically enhanced and e-mailed back with costs for changes and/or additions. Unless indicated otherwise, display ads will not be released without approval.
  • Line ads are placed directly with the publication; estimated costs are available prior to release.
  • At all times, Graystone Group Advertising personnel are available to discuss media, selection, timing, costs, etc.
  • Payments for ad publications will be made on behalf of the university.

Contact Information

Graystone Group Advertising
Email: ads@graystoneadv.com
Website: www.graystoneadv.com
Fax: 203-549-0061
Phone: 800-544-0005

 

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