Staff Emergency Fund

This fund provides limited financial assistance when you're unable to meet immediate, essential expenses because of a temporary hardship related to an emergency situation. Funds granted to you are counted as income and subject to federal taxes.

The university's Staff Emergency Fund (SEF) is possible because of the support of university employees and the efforts of UT Cares and Staff Council.


To be eligible, you must:

  • be an active, non-faculty, university staff member (non-faculty)
  • have full-time continuous employment as non-faculty university staff for at least a year prior to the date you apply
  • not have received a SEF grant within the past two years
  • have considered other possible resources which were not available or are not enough
  • have a temporary financial hardship because of an emergency situation.

A temporary financial hardship is one caused by a defined, time-limited, specific event* such as:

  • death of a family member
  • a fire
  • serious illness
  • critical injury

"Temporary" means that you were able to manage your finances before but are now several hundred dollars in debt and, with these funds, could regain your financial stability within a couple of months. If you have longer-standing financial problems you would not meet the temporary hardship requirement and would not be eligible.

*Given the limited amount of funds, all requests can't be approved even though there may be a clear need for assistance. This fund may be insufficient in the case of widespread disasters, community crises, or war/terrorism.

How to Apply

  1. Fill out and submit or print the SEF application form (submit-able PDF using Internet Explorer, or downloading and opening in Acrobat Reader). (Be sure to sign and date the printed form to verify that the information is valid and accurate.) All applications are treated as confidential.
  2. Attach a copy of a recent earnings statement and copies of all bills related to the hardship. Other documentation may be requested during the application process.
  3. Submit online, or fax, mail, or campus mail your completed application to Work/Life Services (address on form).
  4. You may be contacted by a staff counselor to review the application and to discuss other resources or services.
  5. You will be notified by Human Resources Administration of approval or denial within 10 business days after the application is received. You can't receive this information by phone.
  6. If your application is approved, the check will be sent to the address you specify.

Note: If your application is found to contain misleading or inaccurate information it will be considered invalid and won't be forwarded to the selection committee.

Disclosure of your Social Security number (SSN) may be requested from you in order for The University of Texas at Austin to process payment of a Staff Emergency Fund grant. Internal Revenue Service regulations require that the grant be reported as income. Failure to provide your SSN may result in inability to release the funds. Further disclosure of your SSN is governed by the Public Information Act (Chapter 552 of the Texas Government Code) and other applicable law.

How to Contribute

Contributing to the fund is your opportunity to help other university staff members. If you would like to make a charitable contribution to the Staff Emergency Fund, you may send a check or money order to:

University of Texas Foundation
PO Box 250
Austin, Texas 78767-0250

Designate “University of Texas at Austin SEF” in the memo section.

Or you may contribute online using this link: Contribute to the Staff Emergency Fund

Contributions to the SEF can also be made through the Hearts of Texas Campaign. Contributions to the SEF  Hearts of Texas Campaign will go to the University of Texas Foundation which funds 3 staff and student initiatives; Staff Emergency Fund, Friends of Orange Santa and Student Emergency Fund. Designate that your contribution go to The University of Texas at Austin Staff Emergency Fund (Charity Code: 228176).