Form 1095-C, Employer-Provided Health Insurance Offer and Coverage will be mailed to current and former employees, retirees and other covered individuals by March 2, as required by the Internal Revenue Service. Form 1095-C may be helpful when filing your federal income tax return, but you are not required to wait for it before filing.
What is Form 1095-C?
This form provides information about the university’s health insurance offer and months of coverage for employees, retirees, and other covered individuals, and if applicable, their enrolled family members. The Affordable Care Act (ACA) requires most individuals to have qualifying health coverage, also referred to as minimum essential health coverage. This form will assist employees, retirees and other covered individuals with completing their income tax return by reporting the months they and their enrolled family members had qualifying health coverage from the university during the tax year. Learn more about the Individual Shared Responsibility Provision.
For those who purchased health insurance coverage in the Health Insurance Marketplace, this form will assist with determining eligibility for the premium tax credit. Learn more about the Premium Tax Credit.
Who will be provided Form 1095-C?
The following individuals will be provided Form 1095-C:
- Employees enrolled in university health coverage during the tax year, and employees not enrolled, but considered full-time as defined by the ACA during the tax year
- A retiree or surviving dependent enrolled in university health coverage during the tax year
- A non-employee graduate student fellow or non-employee postdoctoral fellow enrolled in university health coverage during the tax year
- A COBRA participant enrolled in university health coverage during the tax year
Employees, retirees and other covered individuals are responsible for providing a copy of Form 1095-C to covered family members listed on the form, if they request it.
Must I wait until I receive Form 1095-C to file my return?
No, the Internal Revenue Service states that you should file your return as you normally would. You can prepare and file your return using other information about your health insurance. Other forms of documentation that would provide proof of insurance include insurance cards, explanation of benefits forms, enrollment confirmation statements, W-2 or payroll statements reflecting health insurance deductions, and other statements indicating that you or your family members had health coverage.
How will Form 1095-C be provided?
Electronic copies of Form 1095-C will be available in Workday. By default, you will receive both electronic and paper copies. The paper copy will be mailed to your home address unless you opt out of receiving it. You may log into Workday to change your 1095-C printing election to receive an electronic copy only.
Follow these simple steps to access your electronic Form 1095-C:
- In Workday, from the home page click on the Benefits application, then click My ACA Forms.
- Select View/Print to view the form and to save or print, select the Download PDF icon or the Print icon, both located in the upper right hand corner.
Former Employees will not see the Benefits application when they log in. Instead, they should search "My ACA Forms" in the Search Bar within Workday to locate their form.
Follow these simple steps to opt out of receiving a paper copy of Form 1095-C:
- In Workday, from the home page click on the Benefits application, then click Change 1095-C Printing Election.
- Select Receive electronic copy of 1095-C, then click OK at the bottom of the page, then click Done.
Whom do I contact with questions about Form 1095-C and filing my tax return?
The Internal Revenue Service has prepared Questions and Answers about Health Care Information Forms for Individuals. For additional assistance, contact the Internal Revenue Service or your tax advisor.
Whom do I contact with questions about my health coverage?
Contact the Human Resource Service Center at firstname.lastname@example.org or 512-471-4772.