Summer Coverage for Faculty

Benefits eligible faculty members that are assigned to work during the spring semester (January 16 - May 31) are eligible for insurance coverage during the summer months of June, July, and August, as long as they maintain benefits eligible employment and regardless of whether they receive pay during the summer months. 

Cost

The university will continue to contribute its portion of health insurance premiums (premium sharing) toward the cost of summer insurance coverage.  The monthly cost of your insurance during the summer will be identical to what you paid during the spring, with one exception:  if you are part-time during the spring and have a summer job that is 30 or more scheduled weekly hours, you may receive full-time premium sharing during the applicable summer period.

Payment

If your faculty job is your primary position and you are not enrolled in salary spread, any out-of-pocket premiums due for summer insurance are automatically deducted from your June 1 paycheck. This means you will pay for four months of insurance on your June 1 paycheck, which includes payment for May and pre-payment for June - August. 

If your faculty job is not your primary position, you will not pre-pay summer insurance premiums.  As long as you maintain benefits eligible employment, you will either pay summer insurance premiums from summer pay, or will be billed if you owe out-of-pocket premiums.  Failure to pay billed premiums may result in cancellation of coverage. 

To confirm your primary position and how you will pay your insurance premiums, review the My Insurance Premium Calendar in Workday by following the steps below.

  • Login to Workday
  • Click the Benefits application
  • Under View, click My Insurance Premium Calendar
  • Review Insurance Premiums

Even if you do not receive summer pay, you will still receive a payslip for June, July and August. The payslip will be for $0 and will include a line item that shows the premium sharing applied towards the cost of your insurance for that month.

Pre-Payment Cancellation 

If you are scheduled to pre-pay summer insurance premiums and you have another benefits eligible job or summer job that is at least 20 hours per week from June 1 – August 31, you may request to have your summer insurance pre-payment cancelled by submitting the Cancellation of Pre-Payment for Summer Insurance Coverage form by May 8.   

If your department has not yet initiated your summer job, then you must provide proof from your department that you will be assigned in a job that makes you eligible to cancel pre-payment.  If approved for the cancellation, your out-of-pocket premiums for summer insurance will be deducted from your monthly pay.

Annual Enrollment

Regardless of summer employment, all benefits eligible employees expected to continue in the fall should participate in Annual Enrollment from July 15-31. For more information, please visit the UT System Office of Employee Benefits (OEB) webpage. 

Change of Status

You must promptly contact the Human Resources Service Center (HRSC) if you experience a qualified status change during June, July, or August. For additional information, please visit the Change of Status webpage. 

Termination

If you separate from employment or become otherwise ineligible for benefits, your insurance will terminate at the end of the month in which the change in employment occurs. If you prepaid for summer insurance, a refund of excess funds will automatically be issued. 

COBRA

You may be able to continue your medical, dental, and/or vision coverage under the Consolidated Omnibus Budget Reconciliation Act (COBRA) if you or your dependents lose eligibility for coverage. You will be notified by mail if you or your dependents become eligible for coverage under COBRA. Please visit the COBRA webpage for more information. 

As a healthcare consumer, you may also choose to enroll in a healthcare marketplace plan in lieu of COBRA. Additional information can be found on healthcare.gov